Documents buried in email
Important academic records become scattered across inboxes and email threads.
Scholarship operations for sponsoring organizations
Manage every scholar.
From award to graduation.
One secure platform to manage scholars, collect academic documents, track requirements, automate follow-ups, and determine funding readiness.
Built for governments, foundations, corporations, universities, and scholarship organizations.
Top Achievers Scholarship
Fall 2026
412
Active Scholars
331
Complete
41
Under Review
24
Incomplete
16
Not Started
ScholarInstitutionStudy CountryRequirementsStatus
Naledi K.
University of Toronto
Canada
4/4
Funding Ready
Kagiso M.
Howard University
United States
4/4
Under Review
Lesego T.
University of the West Indies
Barbados
3/4
Incomplete
Amantle P.
McGill University
Canada
4/4
Funding Ready
Scholarship administration shouldn't live in an inbox.
Scholarship teams often manage academic records, enrollment confirmations, funding requirements, and scholar communication through email, spreadsheets, and manual follow-ups.
Manual tracking
Teams maintain spreadsheets just to determine which scholars have completed their requirements.
Repeated follow-ups
Administrators spend hours chasing missing documents and approaching deadlines.
Limited visibility
There is no real-time view of scholar compliance across programs, institutions, or countries.
One system. One source of truth.
From scholar requirements to funding readiness.
A repeating operational cycle, not a pile of attachments.
01
Set requirements
Administrators define requirements for an academic term.
Fall 2026
Due September 15
- Transcript
- Proof of Enrollment
- Course Registration
- Scholar Declaration
02
Scholars submit
Every scholar gets a personalized checklist and securely submits required documents.
03
Administrators review
Approve, reject, request replacement, and add internal notes.
ApproveRejectRequest replacement
04
Determine readiness
See who is Funding Ready, Incomplete, On Hold, or in Academic Review.
Funding ReadyIncompleteOn HoldAcademic Review
Scholars always know what's next.
Give every scholar one place to understand their requirements, submit documents, track review progress, and stay on top of deadlines.
- Personalized term checklist
- Secure document uploads
- Real-time review status
- Automatic reminders
- Submission history
- Program communication
Scholar workspace
Naledi K.
Good morning, Naledi.
Top Achievers Scholarship
·Fall 2026
3 of 4 requirements complete
75% progress
Deadline: September 15, 2026
Proof of Enrollment
ApprovedAcademic Transcript
Under ReviewCourse Registration
ApprovedScholar Declaration
RequiredSee your entire scholarship program at a glance.
Know immediately which scholars are compliant, which submissions require review, and where intervention is needed.
Fall 2026 Compliance
92% Complete
ProgramTeamStudy CountryInstitutionStatusAcademic Term
Compliance overview
331 / 360
Requirements complete
Outstanding requirements
29
Awaiting scholar action
Funding readiness
2,247
Ready for processing
Scholars requiring attention
Thato R.
Transcript missing
5 days overdueSend Reminder
Lorato K.
Replacement requested
WaitingView
Kabo M.
Academic review
FlaggedReview
One organization. Every scholarship program. One view.
Manage multiple scholarship programs, teams, and scholar populations while maintaining organization-wide visibility.
Organization
Botswana Government
Programs
- Top Achievers Scholarship
- Government Sponsorship Programme
- Graduate Research Scholarship
Teams
- North America & Caribbean
- UK & Europe
- Australia & Pacific
- Finance
- Academic Review
2,418
Sponsored Scholars
94%
Requirements Complete
128
Awaiting Documents
43
Academic Flags
2,247
Funding Ready
Everything your scholarship team needs.
Scholar Management
Maintain a complete scholarship and academic record for every scholar.
Program Management
Manage multiple scholarship programs with different requirements and timelines.
Submission Cycles
Create recurring requirements for academic terms and years.
Secure Documents
Collect transcripts, enrollment letters, declarations, and supporting documentation.
Review Workflows
Approve, reject, request replacements, and maintain review history.
Automated Reminders
Automatically notify scholars about deadlines and missing requirements.
Funding Readiness
Know which scholars have completed the requirements for their next funding cycle.
Team Management
Assign scholars and workflows to internal administrative teams.
Communications
Keep program communication connected to the scholar.
Reporting
Generate compliance, academic, enrollment, and funding-readiness reports.
Role-Based Access
Control what scholars, program officers, finance teams, and administrators can access.
Audit Logs
Maintain a timestamped history of important activity.
Sensitive scholar information deserves serious protection.
Academic records, identity information, enrollment documents, and funding data require more than ordinary file sharing.
Encrypted document storage
Encryption in transit and at rest
Role-based access
Multi-factor authentication
Secure temporary document access
Complete audit history
Backup and recovery controls
Configurable data retention
Know exactly where your program stands.
Compliance, enrollment, and funding-readiness reporting without assembling another spreadsheet.
Program reporting
Fall 2026
412
Active Scholars
376
Requirements Complete
18
Awaiting Review
14
Incomplete
4
Academic Review
Semester Compliance
ReadyFunding Readiness
ReadyScholars by Institution
ReadyScholars by Study Country
ReadyUpcoming Graduations
ReadyAcademic Exceptions
ReadyExport CSVGenerate Report
Built for organizations investing in students.
The same operating model, regardless of who sponsors the scholar.
Governments & Embassies
Manage sponsored students studying locally and around the world.
Foundations & Trusts
Manage scholarship recipients and recurring program requirements.
Corporations
Operate education sponsorship and talent-development programs.
Universities
Manage institution-funded and externally sponsored scholars.
NGOs & Associations
Track scholars, requirements, documents, and funding outcomes.
Built from firsthand experience.
SponsorTrack was conceived from firsthand experience with sponsored study abroad programs and the recurring administrative challenges surrounding academic documents, enrollment verification, communication, and funding requirements.
We're building the infrastructure we wish scholars and administrators had.
Your scholars deserve better than email threads and spreadsheets.
Bring scholar management, academic requirements, compliance, and funding readiness into one secure platform.